Frequently asked questions about safety data sheets: Your A to Z guide

SDS Basics: Purpose & Management

What is the purpose of safety data sheets (SDS)?

The purpose of safety data sheets (SDS) is to provide comprehensive information about chemical substances or mixtures. An SDS includes details on handling, storage, disposal, safety precautions, and first-aid measures. SDS are critical for ensuring the safety of workers who may be exposed to hazardous chemicals, helping them understand the risks and how to mitigate them. Content requirements may vary by region, but the general principle remains consistent.

What is SDS management?

SDS management is the ongoing process of organizing, updating, and distributing safety data sheets within an organization. Effective SDS management includes the following attributes:

• Compliant: An effective SDS management program ensures SDS meet legal requirements like the Globally Harmonized System of Classification and Labelling of Chemicals (GHS) labeling standards and Occupational Safety and Health Administration (OSHA) regulations.
• Accessible: SDS should be available in real time to employees who handle and/or are exposed to hazardous substances.
• Enhance workplace safety: SDS should equip teams with critical information to prevent incidents and respond effectively if they occur.
• Localized: For companies with locations worldwide, SDS should be localized to comply with local regulatory guidelines and should also be made available in the local language for ease of use.

As the number of regulations increases and updates become more frequent, it becomes increasingly burdensome to manage and update SDS manually. Automation increases speed and accuracy related to SDS management.